You also have the option to select the Contact Service Center link, which provides you the phone numbers to directly contact the Service Center. The Employee Timesheet page provides Health and Human Services (HHS) employees with a 31-day view of their timesheets, a way to request time and leave transactions, including: leave requests, entering hours worked over your scheduled hours (Important Note: Working hours over your scheduled hours requires pre-approval by your supervisor), requests for payments for FLSA overtime or comptime (if eligible), and a way to view their leave balances. Self-service capabilities to provide greater control over the accuracy and management of your information, Instant, secure, and reliable access to your information 24/7, Simplified information access through the Service Center and website to minimize confusion and redundancy, Integrated technology to speed up HR transactions, reduce errors, and improve services, Standardized processes to reduce paperwork and complexity, Access HR forms, policies, and information regarding life and work events, Take online computer-based training courses and enroll in classroom training, Change personal information (for example: home mailing address, emergency contact information or direct deposit information, View leave balances and submit leave requests, Schedule candidate interviews and capture interview results, Create and/or approve offers for candidates, View reports on staffing, training and recruitment, Approve leave requests and view timesheets, Submit personnel actions for merit increases, Create and complete performance evaluations, Change employees work-related HR information, Are available from 7:00 a.m. to 7:00 p.m. Monday Friday, Central Time. The Payable Time Detail page allows you to view time reporting elements, cost, and approval information regarding your payable time. Helpful Hint: Once you choose an option from the Show Time Expiring in drop-down menu, the Leave Information section below it displays the number of hours that are expiring, as well as the date they will expire. Repeated log-in failures may result in your account being locked. This information is confidential and shall be accessed only in the performance of official duties. 11209 Metric Blvd. Most Health and Human Services employees are required to certify the accuracy of their timesheet each month. Welcome to the Centralized Accounting and Payroll/Personnel System (CAPPS) Training website. The Service Center News section is located below the Service Center Featured Links in the center column of the home page. This printable timesheet template for Word records one week of hours and includes spaces for employee and supervisor signatures. If there is documentation required for the type of leave requested, your manager will receive your request; however, you will receive a warning message. 1373 and 1644. Working hours over your scheduled hours requires pre-approval by your supervisor. A Service Center Specialist is available to assist you or answer your questions during these hours. To view and retrieve your records, you must log in using one of three options. Follow the steps below to log in to CAPPS. COMPTTIME (compensatory time), HOLIDAYCMP (holiday compensatory time), SPECIALLV (special leave) and DSSASTRCMP (disaster comp time for non-exempt employees) are leave balances that expire after 12 months; SICKLVBONS (sick leave bonus) expires after six months; and DISASTRCMP (disaster comp time for exempt employees) expires after 18 months. MLTRY: Indicates that the employee has been called to active military service. On the Home page, you can minimize any of the sections by clicking the. New CAPPS Landing Page and Dashboards Desk Aid, State Employee CAPPS HR / Payroll Self-Service Training, CAPPS Manager Self-Service Training Slides (Updated course coming soon. Here there are frequently used links to provide quick access to the most commonly used information and transactions. Provide assistance to employees and managers via a toll-free phone line available in English and Spanish. used in CAPPS. The CAPPS website is available to you 24 hours a day, 7 days a week from the Internet or the HHS Intranet. CAPPS delivers these services through two primary methods: All HHS employees are able to access and manage many components of their HR information through a secure website and dedicated employee Service Center. Word Download Share More templates like this Enter the Date or select the date from the calendar icon and select Search. This section lists the current, pending approval, and available leave balances for each of the twelve leave plans. The Change Password page displays. Feb. 28, 2023 (Agenda) 985 0 obj <>stream Disobey any requirements, procedures, policies or regulations of TJJD in relation If you are an existing user, your account has already been created and you can use your email and network password to login. Special deep-dive training topics may be presented at the CAPPS User Groups agendas for User Group meetings are posted under the pages for the Financials User Groups or HR/Payroll User Groups on the Fiscal Management FMX website. jobs, please sign-in with your Employee To access your personal pay statement please login to the NYCAPS' website Employee Self-Service (ESS). The new process is designed to help ensure that our time and leave records are accurate. Log in with phone number. hb```M ea$$/Cd~\Y0u['`#!s9j&FN^}wG9sJhgCTk QPF6w'LJV!@jX\J(D!2ZTNpp@+e`$e5/00htt ] &l q9"@F H2 k d Time sheet Track the hours you work with this accessible timesheet template. Preparing for Power Outages - Provider Preparing for Power Outages - Recipient Registration Register for the IHSS Website to: View your timesheet and payment statuses Enter and submit timesheets Please visit password portal at. You may also click on the View Leave Balances hyperlink to view more details about your leave balances, such as year-to-date balances and expiring regular and holiday compensatory time. Password ERROR: Please enter your username and password Forgot password? By using this system, the user agrees NOT to: Forge or manipulate identifiers in order to disguise the origin of any Application Manager Self-Service contains transactions related to: Below the Manager Self-Service menu, several other manager tools display: The Main Menu provides a direct link to several pages. The Texas Department of Public Safety is committed to the recruitment and promotion of a character-driven, competent, productive and diverse workforce. | Austin TX 78758 | Phone: 512.490.7130 | Fax: 512.490.7717 . Once you have read the statement, click the, You will be asked a series of security questions, for example your date of birth, mailing zip code, or a question that you have chosen and provided a personal answer for using the. Federal Employee User Account Activation: All federal/military supervisors that directly supervise, or are in the second line of supervision for state employees, must complete the Military Supervisor CAPPS Account Request Form and the CTIA Form to establish a CAPPS user account. The left-most column on the View Payable Time Summary page displays your Time Reporting Codes (TRCs). Our mission is to improve efficiency, accuracy and productivity through the implementation of a statewide ERP software system that is a single source of information for Financials and HR/Payroll transactions. This section provides you with access to CAPPS self-service help and information on how to contact the Service Center. This section contains recent HR related news and information regarding CAPPS and the HHS enterprise. Comptroller.Texas.Gov Accessibility Policy Privacy and Security Policy FMX Sitemap FM Contacts, Enterprise Resource Planning (ERP) CAPPS, Service Provider (CPA) Chair (Designated), 802 Texas Parks & Wildlife Department (TPWD), 323 Teacher Retirement System of Texas (TRS), 313 Department of Information Resources (DIR), 407 Texas Commission on Law Enforcement (TCOLE), 529 Health and Human Services Commission (HHSC), 601 Texas Department of Transportation (TxDOT). Click on a TRC to select it. Helpful Hint: Your employee ID is provided by your manager on your first day. Once your request is approved, your leave balance information will update and you will be able to view it on your Payable Time Summary page the next day. If you have hours allocated to multiple TRCs, all the distinct TRCs will be listed under the Time Reporting Code column. At the bottom of the timesheet, click the, On the Find an Existing Value tab, the date defaults to the first date of the current month. If you are unable to reset your password via the written instructions, contact the level one help desk via email at:CAPPS_support@military.texas.gov. Only employees with management responsibilities and direct reports have access to the Manager Self-Service section. Read the statement and select the, The first time you enter the CAPPS website, select the, You will then be asked a series of security questions, including your date of birth and zip code. Additionally, this section indicates your scheduled hours for each day below each date and above the data entry fields. Some links are available to all employees while other links only appear for employees in a supervisor or HR role. Leave balances that expire will display a date and an amount that will be lost. Job Opportunities For External Applicants Mobile timesheet app. See the Worklist User Guide for more information. Close. Download the Webex app now and be ready when the next meeting starts. At any time, you can use the Global Navigation Menu to access various other HHS websites by selecting the right link: You can also change the size of the text on the CAPPS website by selecting the Change Text Size option and following the instructions that display. Upload, post, email, use, disclose, republish or otherwise transmit any Application !Lif - If you are a new user, you will need to create an account and request access. Time: 911:00 a.m. New to Cisco Webex? Click on the document below to see more information about the CAPPS Phase II Implementation Project: Military Supervisor CAPPS Account Request Form, Comptrollers Summary Public Information Disclosure Manual, Requests for assistance with the CAPPS HR/Payroll module, CAPPS Financials, CAPPSRecruitshould be directed to the level one helpdesk at:CAPPS_support@military.texas.gov, Please reference the respective document for instructions on resetting your password. View Details. The CAPPS HR/Payroll user group meetings allow participating agencies to review, prioritize and give feedback on changes to the CAPPS Human Capital Management modules. You may contact the Service Center at 1-888-TX-HHS-HR (1-888-894-4747), or TDD/TTY for the Hearing Impaired 1-866-839-2747. This is an accessible template. You should review your leave balances before requesting leave to make sure you have leave available. Display preferences & Actions: On click, use the options that appear to choose which layout/display options you're happy with (show/hide; JQL, charts etc). If account information is not received within 5 working days, please request assistance via the level 1 helpdesk at:CAPPS_Support@military.texas.gov. Note: Any additional exceptions beyond those listed above are coordinated through the established Governance process. If you are a current employee This printable timesheet template is easy to edit and log hours worked. Password is valid up to 90 days after the last reset. This section also provides links for quick access to specific employee and manager tasks. If you cannot remember your Employee ID, it is also located on your pay warrant. For help with terms used in this User Guide, go to the top of the page. If you are a new employee or new user to CAPPS, this section of the user guide will provide you the steps to log in to the system for the first time. *Representative for all Financials Hub agencies except HHSC and TxDOT. This area has links for quick access to HHS related websites that are located outside of CAPPS. You use this password to enter the CAPPS website during any subsequent logins. Right from a phone or tablet. IHSS Timesheet Issues/Questions: IHSS Service Desk for Providers and Recipients (866) 376-7066 Suspect Fraud? Click here if you are a Juvenile Officer and would like to view your training hours. The first time you enter the CAPPS website, select the Logging in for the first time link located below the Employee ID and Secure Password fields. By continuing to use this system you indicate your awareness of and consent to Data transmitted to or through Program Registry application. . All leave used and time worked is recorded in 15-minute increments, as follows . Collect or store personal information about certification applicants for unauthorized Each line in your time entry must be allocated to a specific labor account code when a Task is assigned. Glenn Hegar Download time sheet links: Free Google Sheet (When you're on the sheet, click File > Make a Copy if you want to create your copy) Free Microsoft Excel Monthly Time sheet Template Free Microsoft Word Monthly Time sheet Template Free PDF Monthly Time sheet Template - Attach the completed paper timesheet to the request. Follow the steps below to log in to CAPPS for the first time. You are able to view and access information based on your CAPPS role(s). and wish to search for and/or apply to Click the, You can also page through your leave balances by clicking the. For password and other issues accessing Timekeeping for Employees: Contact the CACI Technical Assistance Center at cistac@caci.com Your password must also include at least two numeric characters and one special character that is not a letter or number (for example *, &, ~). Click on the button above to login to your CAPPS account Bookmark this page when you need to access your CAPPS account For best results use Google Chrome Browser Only. Whether a new or existing user of CAPPS, you will find this section helpful to navigate the site and learn how you can best utilize the information and resources available to you. The Online help? The Look Up Time Reporting Code menu opens. For a complete glossary of terms, click here: Please note that you also have a separate Personal Identification Number (PIN) that you use to access the Service Center Interactive Voice Response (IVR) system. Helpful Hint: You can also access the View Leave Balance/Expirations page by clicking the View Leave Balances link on the Timesheet page. If you have forgotten your employee ID, select the Whats my EmployeeID/ forgot my Employee ID link located on the CAPPS Login page. You can edit your unapproved time 90 days in the past as well as 90 days in the future up until your manager approves the request. Employees and managers may use either menu to navigate CAPPS. The TRC appears in the Time Reporting Code field on the timesheet. The leave types and their TRCs are listed below: Helpful Hint: If you would like to use the optional holiday leave balance, your manager will enter your request to take optional holiday leave or to work on a skeleton crew on your behalf. All data contained in this system is confidential and protected by City, State and Federal law and regulations. Steps. Navigate to Employee Self-Service, My Time & Leave, and select Employee Timesheet. In addition to helping HHS serve Texans in the most cost effective manner, CAPPS also provides the following benefits: The CAPPS website is the primary gateway to access and manage your HR information. Enter the appropriate information and click the. Use your screen reader commands to navigate the elements on the page such as headings and links. To view time reporting elements, click the, To view cost and approval information, click the, To view all payable time details at once, click the. Helpful Hint: To provide easy access to the CAPPS website, it is helpful to bookmark CAPPS in your favorites menu. which shows the complete list of all CAPPS user guides. You cannot edit time already approved. bD! Forgot Password Generate customized reports, apply your favorite filters and get the right data. Section provides access to both tutorials and job aides. Since the home page only contains recent articles, select View All Articles and Sections if you wish to view past articles which no longer appear on the CAPPS Home page. Follow the steps below to view your leave balances and expirations. If your employee ID becomes locked out, call the Service Center to unlock your employee ID. It is important that you remember your password. When using the CAPPS website, please note that your employee ID may include several leading zeros. Advocate" for DFPS. Provide information and assistance to external applicants pursuing employment with HHS agencies, Provide assistance in using the self-service tools, Support payroll error/exception processing, payroll reconciliation, and other payroll related support activities, Support CAPPS (the PeopleSoft production system), Maintaining Human Resources and Payroll policies, Monitoring, analyzing, and implementing legislative mandates, Handling exceptions (actions outside of policy), When you access the CAPPS site, you will see a warning message explaining that this CAPPS website isrestricted to authorized users only. NOTE: Each line in your time entry must be allocated to a specific Labor Account Code when a Task is assigned. Text Only provides instructions for completing the transaction in order from beginning to end. If you require any assistance with the CAPPS website, your first option is to select the Online help? The CAPPS website is the online tool available to HHS employees to locate information and perform HR related transactions. Use this sample timesheet as a guide to filling in hours worked and accurately log your time. Helpful Hint: The Department of State Health Services (DSHS) and the Department of Aging and Disability Services (DADS) are the only agencies with employees eligible to be paid for regular comptime and holiday comptime hours. The CAPPS Instructor-Led Training courses are on hold during the winter and early spring while Fiscal 2023 deployment agency training is in progress. The Menu is located down the left side of your screen and should be your primary way to get around the CAPPS website. Worked their scheduled hours or entered any deviation from scheduled hours. Track, submit, and approve time directly from the app. The Service Center operates between 7:00 a.m. and 7:00 p.m. Central Time, Monday through Friday. This restriction does not pertain to any information that is regarding a person's immigration or citizenship status pursuant to 8 U.S.C. For security purposes, if you contact the Service Center you are asked several questions to validate your identity before your employee ID is reset. ANNUALLEAV/Vacation Leave (Annual Leave): ANLVT, HOLIDAYCMP/Holiday Compensatory Time: HCMPT, OPTNLHOLDY/Optional Holiday: OHCPT and REGOH, Your payable time for the current week displays. To implement CAPPS at your agency, See How to Participate on the ERP Topic page. Table actions : Allows you to select how the data appears in the data table (By Default/by issues, Advanced) and 'Group By' various columns previously selected in the display . 14. Ensures internal processes and procedures are adjusted as needed. Contact Jerry Reece, CACI Sr. VP Human Resources, with any coronavirus questions at jreece@caci.com. LOG OFF IMMEDIATELY if you do not agree to the conditions stated in this warning. 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